Thorough Examination: Who is responsible?

There can often be a lot of confusion on whose responsibility it is to ensure work equipment has a valid Thorough Examination certificate.

Work equipment needs to be inspected at least once every 12 months. However, this may change depending on the type of truck, usage and the environment the truck is in. You can find out how often your equipment needs inspecting from this CFTS guide. This has become more apparent as the logistics and warehousing industry has been pushed to the limit throughout the recent pandemic. This has meant trucks and other equipment will have taken the brunt of this workload.

Who then, is responsible for maintaining a valid Thorough Examination certificate?

You are renting or leasing a truck for a short period of time (up to 12 months).
If you are renting the equipment for up to a maximum of 12 months, then the company who owns equipment is responsible. Therefore you should ensure that you get a report and certificate of Thorough Examination when taking out the lease. This will keep you within HSE guidelines and will be needed for any auditing purposes.

You are renting or leasing a truck long-term (more than 12 months).
If you are renting equipment on a long term basis, you are responsible for making sure the truck has a valid Thorough Examination certificate.

You are the owner of the truck.
If you, or your business, owns the truck you are wholly responsible for ensuring a valid certificate of Thorough Examination.

When leasing equipment, you should always ask to see and keep a copy of a valid report for auditing purposes. This also ensures the safety of the operator and others working in the same environment.

Unsure of whether your trucks have a valid certificate? Still unsure as to your responsibilities? Please get in touch, our team will be happy to help.

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